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Should You Move Your Business E-Mail to the Cloud

Many businesses are moving to cloud hosted e-mail because of the numerous advantages it offers, not least the cost savings. Cloud computing enables us to stay connected even when we are on the move and it is set to revolutionise the way we do business.

Should You Move Your Business E-mail to the Cloud?

Many businesses are moving to cloud hosted e-mail because of the numerous advantages it offers, not least the cost savings. Cloud computing enables us to stay connected even when we are on the move and it is set to revolutionise the way we do business.

Office 3654

If you are familiar with Microsoft Office then you will recognise most things about this cloud hosted platform. It is one of the easiest systems to use and has been designed to look good on almost any device including smart phones.

You can stay connected anywhere and on many devices from PC or Mac to your tablet. Microsoft Office 365 enables you to sync and share calendars, access your cloud hosted email, share documents and files, and even host online meetings. It has practically everything that a small business needs to operate in today’s hi-tech, fast paced world.

The benefits of cloud email

First of all, you can work from practically anywhere. Keep in contact with the office while you are on the train using your iPhone or Android smart phone, pull up the latest statistics for your business client on a tablet computer or make and share appointments while at home on your computer. Automatic updates across a wide range of devices offers the immediate responses your business can thrive on.

  • Microsoft Office 365 gives you access to cutting edge security against hackers with Microsoft Forefront Online Protection.

  • You can create email addresses based on your domain name.

  • You can receive and send sizeable emails up to 25MB.

  • It’s an environmentally friendly way to do business. Most companies are under pressure to reduce their carbon footprint and having cloud hosted email goes a long way towards achieving this.

And finally, there’s the cost. Cloud hosted email costs a fraction of having stand-alone software or servers. It eliminates licensing fees and many extra charges such as the cost of storage.

The disadvantages of choosing cloud hosted email

While it comes with many advantages, for small businesses particularly, there are some concerns. Security is top of the list as you are essentially giving your data to a third party. Another is the possibility of becoming dependent on a single provider and what happens if there is significant downtime.

The way to address these issues is to choose a reputable service provider who can deliver all the positives and keep the negatives to a minimum.

Choosing a service provider

Using small business IT support that has a good track record and tailors its service to your needs is half the battle in finding and using an effective cloud hosted email platform. Some of the questions you should ask when looking for a provider are:

  • Can the system be used on most devices?

  • Does it have the connectivity that you need?

  • Is it secure?

Microsoft Office 365 has all the functionality that small and medium size businesses need and all delivered for an affordable monthly fee.

M2 Computing Limited

M2 Computing manages and delivers a complete IT solution service for small to medium business clients. Designed to fit with the individual needs of each business, M2 Computing become their clients’ virtual IT department. This ranges from consultants – who aid planning, strategy and design, to support staff and technical engineers. Using technological expertise and proven systems, M2 Computing is able to service clients quickly and effectively allowing them to focus on their core business.

For further information please visit www.m2computing.co.uk

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